Operations & Office Manager

San Francisco, CA - In-person, full time

Start date: Flexible - End of May / Beginning of June

Job Overview:

We are looking for an exceptionally organized, proactive Office Manager to own the day-to-day operations of Hyfé’s San Francisco office. This is a full-time, permanent hire. You’ll be the person who make sure everything just works: the office runs smoothly, the team has what it needs, and nothing falls through the cracks.

The right person for this role doesn’t wait to be asked. You see something that needs fixing and you fix it. You bring a checklist mentality and an ownership mindset - and you’re energized by building systems and routines that help a fast-growing company operate at its best.

Key Responsibilities:

• Procurement: Lead procurement and receiving of all office and technology supplies - track inventory and anticipate team needs.

• Facilities Management: Keep the office clean, functional, and well-equipped; coordinate desk setups, equipment, repairs, and vendors.

• Budget Oversight: Track operational spending against the budget, review expenses, flag anomalies, and work with the Chief of Staff to stay within budget.

• Financial Operations: Own bill payments, negotiate payments, and expense sorting in CoPilot Money; ensure accuracy and timeliness.

• IT & Equipment: Manage hardware inventory, coordinate basic IT setup, and liaise with vendors for repairs or replacements.

• HR, Legal & Compliance: Organize and track key documents, flag renewals, deadlines, and action items, and support key operational functions across HR, Legal, and Compliance.

• Executive Support: Provide executive support to the CEO, including calendar management, meeting preparation, and coordination of key internal and external communications.

• Perform duties in keeping with Hyfé’s values, policies and protocols.

Requirements:

• Associate or Bachelor’s degree.

• Can commit to a regular, full-time schedule (at least 40 hours per week) during normal business hours.

• Highly proficient and/or open to growth in AI tools to automate workflows.

• Demonstrated history of taking initiative and leading projects or events, whether in professional settings or otherwise (e.g., led a conference, built a club from scratch, organized events).

• A “get it done” mentality - you don’t wait for permission; you see what needs doing and you do it.

• Highly organized with strong checklist discipline - you love a system and you build them where they don’t exist.

• Treat Hyfé’s operations like your own and hold yourself accountable.

• Comfortable with ambiguity, eager to grow, and proactive communicator.

• Authorization to work in the US.

About Hyfe:

Every year, approximately one billion tons of nutrient-rich fruit and vegetable byproducts are discarded or under-utilized across global food systems. For processors, getting rid of this waste is costly and emissions-intensive, creating significant environmental impact with little to no economic return. Yet these byproducts contain valuable compounds that could transform the economics of businesses across the food system and help catalyze the production of sustainable chemicals and materials. Hyfé exists to change that.

Hyfé transforms food waste into high-value ingredients using a label-friendly, thermochemical refining process. Our team of scientists and engineers brings decades of expertise from the oil refining and chemical industries, specializing in scaling industrial processes and pioneering sustainable solutions.

At Hyfé, you’ll have the opportunity to build at the earliest stages of a mission-driven company—working alongside a world-class team, shaping real products, and helping define how the next generation of ingredients are made.

Our mission is simple: To transform carbon we waste into carbon we need.

https://hyfe.tech/

Apply Here: LINK

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Hyfé is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.